How to Become an Approved PWCS Fundraiser

 

The Prince William County Public Schools’ (PWCS) Purchasing Office has developed an approved fundraising services list titled Fundraising Services – Contract Listing, which outlines the approved PWCS fundraising providers to include, but not necessarily limited to, brochure sales, specialty sales, and cash and carry transactions on an “as needed” basis. This approved Fundraising Services Contract Listing list can be found at the following link on the PWCS website under: Fundraising Services.

To be considered as an approved PWCS fundraising provider, please forward the following to the Purchasing Office contact, Angela M. Fredrickson, via email at FredriAM@pwcs.edu:

  • Completed (typed or printed) and signed copy of the Fundraising Activities Contractor’s Agreement (revised 2/2020)
  • Completed and signed copy of the Certificate of Compliance (revised 8/2019)
  • Completed copy of the Vendor Information Form
  • Completed Company W-9 Form
  • Completed Certificate of General Liability Insurance (ACORD 25 form); Vendors who manufacture the products to be sold during the fundraiser must also provide proof of Product Liability Insurance ($1,000,000).
  • Copies/Samples of the following: Product/program brochures, order forms, parent letters and other promotional materials OR the internet link to on-line catalogs and information.

Please note the following:

  • Schools must submit the Planned Fundraising Activities Form for all fundraising activities and shall be approved in advance by the school principal and the appropriate associate superintendent before sending to the Purchasing Office. Refer to PWCS regulation 341-1 (dated 12/4/2019) for details regarding the Planned Fundraising Activities Form.

  • For Online Solicitations and Crowdfunding Activities: no posting or soliciting on any crowdfunding service shall be permitted until the PWCS employee has submitted Online and Crowdfunding Activity Approval Form and submitted any requested information to his/her principal or central office supervisor as well as obtained all indicated approvals. Refer to PWCS Regulation 341-3 (dated 12/4/2019) for details regarding Online Solicitations and Crowdfunding Activities.

To do business with Prince William County Public Schools, vendors MUST register on our website. Instructions for registering are enclosed at the bottom of the Vendor Information Form

Upon a thorough review of the information provided, if approved, a signed copy of the agreement will be returned to you for your records.

Your firm will remain on the approved Fundraising Services – Contract Listing until a written request has been received to have your firm removed. It is the sole responsibility of each vendor to update PWCS, in writing, as to any changes in contact names, phone numbers, fax numbers, addresses and e-mail addresses in addition to different types of fundraising opportunities and products offered to PWCS.

Should you have any questions, please contact Angela M. Fredrickson via email at FredriAM@pwcs.edu or via phone at 703-791-8096.