Implementation of New External Credit and Digital License Renewal Process for PWCS

The External Credit Request form is new!

PWCS staff are now able to submit and track external credit requests in the professional learning catalog. License holders may use this method to obtain approval from your principal/advisor when you have completed activities outside of the professional learning catalog and you want to use them for license renewal. The External Credit Request replaces the manual process of submitting the paper renewal packet to your principal/advisor for approval. Once approved by your principal/advisor the external credit hours will appear on your professional learning transcript and may be used for your digital license renewal process when completed within your renewal period. This may include points earned through college coursework, conferences, curriculum development, educational projects, publications, mentorship/supervision or any other educational activity not offered through the Professional Learning Catalog.  

A Digital License Renewal Application Process is now available!

 Current staff holding a renewable license expiring 2021 can use the digital form found in PWCS Records, when the license holder is only renewing a license and paying the license renewal fee electronically. Principals/Advisors will now use the External Credit Request approval process mentioned above in lieu of signing paper license renewal forms. All license holders are encouraged to use the digital license renewal process when possible. 

Learn more about the External Credit and Digital License Renewal Process (Word)

  • IMPORTANT NOTICE - NEW - Behavior Intervention and Support Training

    Update 11/13/2020 - Training is not required for License Renewal however strongly recommended for all license holders. Earns 5 points for license renewal. A series of modules to inform Virginia school personnel on the Regulations Governing the Use of Seclusion and Restraint in Public Elementary and Secondary Schools in Virginia can be found on the ODU VDOE joint webpage and can be completed at no cost. Include a copy of the certificate with your license renewal packet. 

  • Flexibility provision for hands-on CPR due to the impact of COVID-19:  Until June 30, 2021, any individual seeking an initial license or licensure renewal and who has completed all other components of training in emergency first aid, cardiopulmonary resuscitation, and the use of automated external defibrillators shall be relieved of the requirement to have hands-on practice of the skills necessary to perform cardiopulmonary resuscitation for the purpose of their licensure application (§ 22.1-298.1.D). 

2021  Renewable License holders should continue to work towards meeting license renewal requirements as set forth by the Virginia Department of Education.  (This includes 180 points for renewal and all online training requirements.) 

License Renewal begins January 1, 2021 and must be completed by April 1, 2021. 


License Renewal for PWCS employees

Congratulations on being an educator with Prince William County Schools. We trust this will be an opportunity for you to make a difference in our school community by fostering a desire to learn and to show genuine care to the students of our great school division. Your role is important and you should be proud of the profession you have chosen!

One of the most vital qualities of all professionals is the commitment to continuous learning and growth in knowledge and skill. 

Electronic Payments now available for license renewal

When do I renew?

  • PWCS requires that all license renewals be submitted to the PWCS Office of Certification between January 1 and April 1 of the year the license expires. The VDOE does not accept license renewal packets prior to January 1st. Do not send your packet in early.

Use current Application for License Renewal:

  • Application for License Renewal (Word) - Use the 3-page license renewal application when you are submitting a hard copy license renewal packet. Attention to detail required; must be original signature; date should be current to the day you turn in your paperwork. (All license holders are encouraged to use the Digital License Renewal Application using PWCS Records when possible.)

License Number Look Up

Go to My Info/Licenses and Certification to find your VDOE issued license number when needed. Your login and password for ESS is the same as your PWCS login information. 

Use Employee Self Service (ESS)


Advisor/Principal Responsibility License Holder Responsibility
Administrator's Role (PowerPoint)
  • License Holder Responsibility Checklist (Word)
  • Name on license must match legal name with PWCS
  • Addresses on all licensure forms must match the address on file with Prince William County Schools. To verify your current address on file or to update your address go to Employee Self Service (ESS) Your login and password for ESS is the same as your PWCS login information. (Note: Paper address change forms are no longer accepted, employees must make all address changes using ESS.)
  • Additional licensure requests require a Licensure Request Form (Word)- include all documents with License Renewal Packet - no fee for name change when submitted with renewal packet.

License Renewal Training Requirements

The Child Abuse Recognition Training has been updated with new information. The link works best if used in Internet Explorer. If you experience any issues with the link, the following workaround can be performed:

Virginia Department of Social Services Mandated Training
On left side of page, select Child Protective Services, Required Training/Courses
Choose CWSE 5691 - Recognizing and Reporting Child Abuse and Neglect (For Educators)


High quality professional development offering new information, knowledge and skills must be maintained using any of the eight options for license renewal for all renewable license holders.


License Renewal Updates

  • Effective July 1, 2018, the Virginia Department of Education is issuing 10-year renewable licenses. 
  • The cost to renew the license has increased to $50.

How many points do I need to renew a license?

  • Five-year renewable license holders must present 180 points for renewal and will be issued a ten-year renewable license. (This applies to licenses expiring 2021, 2022 and 2023.) License holders are only required to verify 180 points, additional points earned do not need to be included or verified with evidence for the license renewal process.

  • Ten-year renewable license holders must present 270 points for license renewal - Note: Pending the Administrative Process Act regulation updates. (This applies to licenses expiring 2028 or later) License holders are only required to verify 270 points, additional points earned do not need to be included or verified with evidence for the license renewal process.

How can I earn points for license renewal? 

  • Use the Virginia Licensure Renewal Manual (Word) to learn more about the eight options available to earn points for license renewal, maximum points allowed for each option and examples of how to verify points earned.

How do I earn professional development points?

The PWCS Professional Learning Catalog provides professional development opportunities for license holders to earn points for license renewal. You must be logged into your PWCS Office 365 account to gain access. Once logged in, select “All Apps” and locate “PS-Professional Learning Catalog.”

Some course offerings may offer college credit. If you need assistance on your log-in credentials, contact the Professional Learning Office at 703.791.7369.

Teacher Direct - VDOE - this resource provides professional development activities and opportunities for learning. Some workshops, symposiums, and institutes offered have an associated fee and other options may be at no cost. Check out the opportunities for your subject area of interest and learn more about what is happening in Virginia to assist teachers in the classroom and increase knowledge in education.

TeacherDirect News

TeacherDirect provides a direct line of communication with classroom teachers and educators. TeacherDirect includes information about new instructional resources created by VDOE staff as well as professional development, grant opportunities, and other information of special interest to teachers and their students.

Outside Resources

  • Teacher-To-Teacher eLearning Workshops – Online professional development for teachers from the U.S. Department of Education, including streaming video courses on effective instruction in English, mathematics, science, and other subjects.
  • Virginia's Community of Learning
  • A curriculum, instructional, technology and professional development resource for educators designed to support classroom and learning activities for teachers, students, administrators, parents, and future educators.

If you choose to use Option 1, college credit, all semester hours or credits must be earned through a Regionally Accredited Agency (Word).

Common resources to earn college credit online include:

Most common License Renewal mistakes:

  • Packet sent to the VDOE in error. All packets must be sent to the PWCS Office of Certification.
  • Check made out incorrectly. Checks should be made payable to "Treasurer of Virginia"
  • Wrong year on check. Date of check must reflect current year.
  • Points under Option 8 listed as under 5 points. Activities must be 5 or more points.

Other Notes:

  • The $50 fee covers all endorsements regardless of the number of endorsements reflected on a license.
  • Superintendent's License is a separate license and requires an additional fee of $50 to renew.




It is the responsibility of the license holder to maintain a valid license issued by the Virginia Department of Education. Progress should be made each year towards license renewal requirements and reflected on the performance evaluation process accordingly. Non-compliance of license renewal requirements and deadlines may result in a recommendation for non-renewal of the contract or dismissal from a position.